ACCOUNTS PAYABLE DEADLINE
The accounts payable deadline is Wednesday at 12:00 noon.  Please submit a completed purchase order and appropriate back-up (original and one copy). Checks will be available the following Thursday, after 1:00 p.m.   Occasionally, there will be a change to the schedule due to holidays or other special circumstances.

CHECKS  
Checks are issued every Thursday and released after 1:00 p.m. (except for holidays, and other special circumstances) for purchase orders submitted by the Accounts Payable deadline. 

HOLD CHECKS
Checks are sealed, and are mailed by the Business Office without remittance advice.  If you would like to pick up a check, instead of having it mailed by the Business Office, please send an email to:  holdchecks@imperial.edu.  You should plan on sending the e-mail just as you complete the purchase order in order to ensure that this request is received in a timely manner. 

MILEAGE REIMBURSEMENT  (In-County Travel Only)
The mileage rate effective July 1, 2011 is 55.5 cents per mile.  Mileage claims must be completed and submitted for reimbursement on a monthly basis.   If the mileage is connected with out-of-county travel, use the Travel Request and Expense Form.

Forms
Deposit form

Mileage reimbursement 

Travel request and expense

Hotel tax waiver form

Invoice approval form

IVC Foundation

IVC Foundation Deposit Form

IVC Foundation Check Request Form