Column Advancement - Notification and Verification Requirements

1.         Unit members whose official date of advancement occurs on July 1 or on the first day of the fall semester (as defined above in Article 17.2.2), and who desire a column advancement to commence with the member’s next employment contract:

a.         must make the request for column advancement in writing, to the Vice President for Academic Services or Vice President for Student Services, as appropriate, by no later than the preceding May 15, and;

b.         must submit all official transcripts, diplomas, certificates, or statements of equivalency that support the unit member’s request for column advancement to the Vice President for Academic Services or Vice President for Student Services, as appropriate, as soon as possible after May 15, but by no later than the first day that the unit member reports to work for the current fiscal or academic year; except that transcripts of courses completed during the summer of that year must be submitted no later than September 15.  Grade cards and study lists may be accepted temporarily as verification of enrollment.

2.         Unit members whose official date of advancement occurs on January 1 or on the first day of the spring semester (as defined above in Article 17.2.2), and who desire a column advancement to commence with the member’s next employment contract:

a.         must make the request for column advancement in writing, to the Vice President for Academic Services or Vice President for Student Services, as appropriate, by no later than the preceding September 15, and;

b.         must submit all official transcripts, diplomas, certificates, or statements of equivalency that support the unit member’s request for column advancement to the Vice President for Academic Services or Vice President for Student Services, as appropriate, as soon as possible after September 15, but by no later than the first day that the unit member reports to work after January 1 or the first day of the spring semester, as appropriate; except that transcripts of courses completed during the fall or winter of that year must be submitted no later than March 15.  Grade cards and study lists may be accepted temporarily as verification of enrollment.

3.         All grades of “Credit”, of “CR”, or “Pass”, “Satisfactory” or the like – without the necessity of having such grades converted to a letter grade – where the aforementioned grade can be verified to be the equivalent of a “C” grade or better, must be earned in courses taken for advance on the salary schedule. Verification may be in such forms as, but not limited to, notations by the granting institution that appear on the transcript or a letter from an appropriate official/employee of the granting institution.  Where an institution will not provide verification, the District will presume that the grade at issue is the equivalent of a “C” grade or better.

4.         A unit member who attains a Master’s degree after his/her employment with the district, and that Master’s degree required at least forty-five (45) semester units, or its equivalent, for conferral, shall advance to column C upon providing official documentation of this unit requirement, and meeting all other requirements for column advancement.

5.         A unit member who attains a Master’s degree after his/her employment with the district, and that Master’s degree required at least sixty (60) semester units, or its equivalent, for conferral, shall advance to column D upon providing official documentation of this unit requirement, and meeting all other requirements for column advancement.